How to Import Bank Deposits into QuickBooks Online?

Are you thinking about finally converting your dull old data sheets into an easily-accessible document? Thanks to QuickBooks Online, it’s easier to track data changes in real-time without sacrificing work hours to free yourself from the mundane, endless manual update.

Now you can import Bank Deposits into QuickBooks Online without worrying about errors and discrepancies and updating your spreadsheet before you get left out.

Autymate now fully syncs data from your excel sheet into the cloud, so you can monitor your accounts seamlessly throughout the day using QuickBooks Online.

In this article, we’ll take you by the hand on how to import Bank Deposits into QuickBooks Online.

Import Bank Deposits into QuickBooks Online Guide

Autymate Transactions for QuickBooks Online makes it easy to import your Bank Deposits from Excel/CSV/Text/JSON/XML files or Cloud(GoogleSheets etc.) directly into QuickBooks Online.

To get started, you’ll need the following:

An active Autymate My Transactions account and an active QuickBooks Online account to import your Bank Deposits. There are two ways to get started right now:

1. Autymate My Transaction App Store (Recommended. If you are logged into your QuickBooks Online account)
2. Autymate My Transaction Free Trial Link (If you are not logged into your QuickBooks Online account, you may use this way.)

Watch the video:

[Video]

Steps to Import Bank Deposits into QuickBooks Online:

To import your Bank Deposits into QuickBooks Online using Autymate My Transactions, follow the steps below:

1. Select your source from the source dropdown e.g. CSV, Excel [Gif]
2. Select your destination (QuickBooks Online) from the destination dropdown. [Gif]
3. Select how you want your Auty-mation to run e.g. File Upload [Gif]
4. Select the action to be done in destination e.g. Create Bank Deposits [Gif]
5. Upload your source file, which has the Bank Deposits that you want to import and review the file data. [Gif]
6. Connect new or choose from your existing QuickBooks Online Connections [Gif]
7. Map the columns from your source data file to the corresponding fields in QuickBooks Online {List of all fields section link} [Gif]
8. Preview or fix your invoices data before finally Importing to QuickBooks Online. [Gif]
9. Name and finish your Auty-mation to import Bank Deposits into QuickBooks Online with one click for future files. [Gif]

A few essential things to remember:

It is crucial to map the source file columns to the correct QuickBooks Online fields in Mapping step of the import. {Learn more about mapping. Separate article}

• Mapping correct fields will help Autymate Transactions (AMT) to import your invoices correctly into QuickBooks Online.
• We have an identical mapping screen to QuickBooks Online to make your life easier.

• Please refer to {Field Mappings Guide} for more info. If you need help to get your mappings right, feel free to contact our support.

  Autymate My Transactions - QuickBooks Online Fields:

  |Field Name|Description|Format|Table Name|
  |—-|—-|—-|—-|
  |Line Account (key)|Account where the funds are deposited to. |String|DepositLineItems|
  |Line Account (name) 2|Account where the funds are deposited to. |String|DepositLineItems|
  |Select Payment Method (key)|The payment method id of the line item. |String|DepositLineItems|
  |Select Payment Method (name)|The payment method id of the line item. |String|DepositLineItems|
  |Select Description|The description of the line item.|String|DepositLineItems|
  |Ref No|The check number for the deposit|String|DepositLineItems|
  |Select Amount|The amount of the line item.|Decimal|DepositLineItems|
  |Cash Back Destination (key)|The asset account (bank account) Id to be used for this cash back transaction|String|DepositLineItems|
  |Cash Back Memo|The memo associated with this cash back transaction.|String|DepositLineItems|
  |Cash Back Amount|The amount of the cash back transaction.|Decimal|DepositLineItems|
  |Type|The type of the payment transaction. Different types indicate different types of line items.|String|DepositLineItems|
  |Payment Date|The date entered by the user when this transaction occurred.|DateTime|DepositLineItems|
  |Select Class (key)|The Id of the class associated with the transaction.|String|DepositLineItems|
  |Select Class (name)|The name of the class associated with the transaction.|String|DepositLineItems|
  |Line Account (Name)|The name of the asset account to be used for this deposit.|String|DepositLineItems|
  |Linked Transaction Number|The id of the linked transaction|String|DepositLineItems|
  |0|The Id of the asset account to be used for this deposit.|String|DepositLineItems|
  |Cash Back Destination (name)|The asset account (bank account) Name to be used for this cash back transaction|String|DepositLineItems|
  |Product/Service Tax Code|The Sales/Purchase tax code associated with the Line. This field is valid in the UK, AU, IN, and CA editions.|String|DepositLineItems|
  |Select Received From (key)|Reference to a customer from which the deposit was recieved|String|DepositLineItems|
  |Select Received From (name)|Reference to a customer from which the deposit was recieved|String|DepositLineItems|
  |Account Reference|The Id of the asset account to be used for this deposit.|String|Deposits|
  |Account Name|The name of the asset account to be used for this deposit.|String|Deposits|
  |Payment Date|The date entered by the user when this transaction occurred.|DateTime|Deposits|
  |Location (name)|The name of the department, which store the location of the transaction as defined using location tracking in QuickBooks Online.|String|Deposits|
  |Currency(name)|The name of the currency used in the transaction.|String|Deposits|
  |Location (key)|The Id of the department, which stores the location of the transaction as defined using location tracking in QuickBooks Online.|String|Deposits|
  |Add Received From|An XML aggregate of line items associated with the transaction.|String|Deposits|
  |Add Account|An XML aggregate of line items associated with the transaction.|String|Deposits|
  |Add Payment Method|An XML aggregate of line items associated with the transaction.|String|Deposits|
  |Currency|The Id of the currency used in the transaction.|String|Deposits|
  |Memo|A private note that does not appear on the transaction records.|String|Deposits|

FAQ’s - Autymate Transactions for QuickBooks Online:

Q: I want to import Invoices with Invoice Numbers into QuickBooks from File. Is it supported?
A: Yes, you can import Invoice Numbers from File into QuickBooks Online. [Article]

Q: Will Autymate Transactions for QuickBooks Online support QuickBooks Multi-Line Transactions?
A: Yes. Autymate Transactions support Multi-Line Transactions to import into QuickBooks Online. [Article]

Q: I made some mistakes in the mapping. Your application imported wrongly. So my QuickBooks file got corrupted. Is there any way to undo or revert?
A: Yes, it is possible to undo imported transactions from QuickBooks Online using Autymate Transactions. [Article]

Q: Are there any specific Import Settings?
A: Yes. We do have a couple of important settings for import. [Article]

Q: Does Autymate Transactions for QuickBooks Online support taxes?
A: Yes, it supports Taxes. [Article]

Q: My file has some specific date format. I don’t want to change the file. Will your product support all date formats?
A: Yes, you can import data with any date format. [Article]

Q: Do you have any sample templates?
A: Yes, we do have sample data templates for all QuickBooks Online entities. [Article]

Q: What are the file types supported by Autymate My Transactions for QuickBooks Online?
A: Autymate support CSV and Excel at the moment but we will support 250+ systems to get your source data in the next releases.

Q: How do I report the issues if I am stuck?
A: Feel free to drop an email to support@autymate.com

Possible Errors with a suggestion to fix them: